Athletics Operations Coordinator (513268) Jobs in Pomona, CA at California State Polytechnic University-Pomona
Title: Athletics Operations Coordinator (513268)
Company: California State Polytechnic University-Pomona
Location: Pomona, CA
DescriptionType of Appointment: Full-Time, Probationary
Collective Bargaining Unit: California State University Employees Union – Unit 7
Job Classification: Administrative Support Coordinator II
Classification Salary Range: $3,440 – $5,639 per month
Anticipated Hiring Range:$3,440 – $4,173 per month
Work Hours: Monday – Friday, 8:00 a.m. – 5:00 p.m., Unless otherwise notified
Recruitment Closing Date: June 10, 2022
THE DEPARTMENTThe Department of Intercollegiate Athletics functions as an integral part of the educational environment at Cal Poly Pomona. Its primary mission is to provide student-athletes with experiences that encourage their mental, physical, social, and emotional development; enhance their capacity for working with others; and strengthen their decision making and leadership skills. The department also contributes to the campus community by conducting programs and presenting events in ways that effectively serve the public relations interests of the University and provide opportunities for entertainment and positive social interaction.
Duties And ResponsibilitiesBUSINESS OFFICE: Team Travel
Works with the Head Coach and Assistant AD, Business Operations with team travel and game day operations for the team at home competitions.
Submit all travel requests through Concur for department.
Reserve all Enterprise vehicles for department for team travel, recruiting, etc. and coordinate pick up and drop off of vehicles and distribution of keys to department personnel.
Pay for all travel expenses using department travel card, Flights and Hotels.
Reconciling: Prepare all documents to be reconciled of all department travel cards by Assistant AD, Business Operations.
BUSINESS OFFICE: TICKETS
Administer new ticketing system and make game date/time changes as needed
Set up all home events in the system. Train student workers at the beginning of the new fiscal year.
Enter all games in Front Rush for employee pass lists.
Coordinate the intercollegiate athletic office to ensure that any office issues are reported to the correct university department.
Supports office by using automated equipment such as facsimile machines, personal and networked computers, printers, copy equipment, voice messaging and electronic mail systems, and telephone equipment.
Lead and oversee staff of administrative student assistant workers.
Provides support to the entire Intercollegiate Athletic Department. This includes customer service, incoming correspondence, office coverage, phone answering, mail distribution, making appointments, updating calendars, meeting notes, and keeping inventory of supplies.
Coordinates all IT, telephone, key requests, copy machine access for all Intercollegiate Athletic Staff and coaches.
Oversee all key requests, ordering of supplies, coordinate all defensive driving and online trainings for all coaches, staff, and volunteers.
Submit requests for services to computers within department. Begin and complete process of Program Associates/Volunteers to become a university Sponsored Affiliate (Volunteer paperwork, confirm training for volunteers, request and follow through on creating forms to make them a Sponsored Affiliate so a CPP BID and email can be issued.
Request parking. Often the first contact with development contacts/donor relations and support development activities as needed.
FACILITIES & EVENTS
Shop for all concessions.
Order donated product from Pepsi and accept to concession are…